Governance and Constitution

GOVERNANCE MANUAL

This Manual has been compiled to assemble in one document all the various policies and papers relating to the governance and operation of the Chatswood Croquet Club Inc.

It is a living document and will be updated as events evolve.

If this Manual is inconsistent in any way with the Constitution the Constitution shall prevail.

 Approved by the Chatswood Croquet Club Committee

7 February 2017

Table of Contents

  1. Formation. 4
  2. Incorporation. 4
  3. Membership. 4
  4. Committee. 5

4.1         Annual General Meeting. 6

  1. Executive. 7

5.1         President 7

5.2         Vice President 7

5.3         Secretary. 7

5.4         Treasurer 8

  1. Other Positions 9

6.1         Club Captain. 9

6.2         Club Coach. 9

6.3         Club Handicapper 9

6.4         Tournament Officer 9

6.5         New Members Officer 10

6.6         Publicity Officer 10

6.7         Welfare Officer 10

6.8         Grounds Officer 10

6.9         Cleaning Co-ordinator 11

6.10      Catering/Hospitality Officer 11

6.11      Merchandising Officer 11

6.12      Auditor 11

6.13      Public Officer 11

6.14      Health & Safety Officer 11

6.15      Delegate to Croquet NSW.. 12

  1. Club Policies 12
  2. Calendar 14
  3. Club Tournaments 15

9.1         Tournament Descriptions 15

9.2         Tournament Calendar (2017) 16

  1. Strategic Plan. 17
  2. Duty of Care. 18

11.1      Member Protection Policy. 18

11.2      Insurance. 18

Appendix A – Constitution. 20

Appendix B – Code of Conduct 28

Appendix C – Contact List (2016-17) 29

Appendix D – Information Sheet 31

Appendix E – Various Forms/Documents 33

Appendix F – Club History. 50

 

1.     Formation

Chatswood Croquet Club was founded in 1910.

In 1935 the Willoughby Council bought the land we now occupy and built our first club house.

A new club house was officially opened in 1996, having been built with contributions from the NSW Government, Willoughby Council and our own members.

The Club has three courts on land owned by Willoughby Council.

Copies of documents outlining the history of the Club are contained in Appendix F.

The Objectives of the Club, as contained within the Constitution are:

  • to provide facilities and opportunities for members to play the game of croquet, or other similar mallet sports and
  • to promote and advance interest in the game of croquet in the local area.

2.     Incorporation

Chatswood Croquet Club was incorporated on 1 August 1994, with Registered Number Y2008305 and ABN 78 080 468 982.

As such, it is subject to the Associations Incorporation Act 2009.

Being incorporated makes the Club a legal body in its own right which means that it can:

  • enter into contracts on its own behalf
  • sue or be sued
  • continue, regardless of membership

Any claims against the Club, either as debts or compensation for negligence, are answerable by the Club and not the individual members.  Club members have limited liability in the event of the Club being sued for damages, with liability limited to any amount owing to the Club.

The Club’s Constitution, which was last updated in 2008 (Appendix A), defines the rules by which the Club is to operate.

3.     Membership

A person wishing to become a member of the Club needs to be proposed and seconded by two Club members.  After receipt by the Secretary, the Nomination Form is posted on the Club’s notice board where it is to remain for a period of not less than 14 days.  The Committee then determines whether to approve or reject the nomination.

There are five categories of membership available- Ordinary, Life, Junior, Social and Temporary.

Full playing members are entitled to use the Club’s facilities including the croquet courts and equipment at any time, except on specific occasions as determined by the Committee.

All members “must comply with the rules of the Club and do all things conducive to the successful functioning of the Club and achievement of its objectives” (cl 3.6).

Ordinary members and life members are the only categories entitled to vote or hold office.

Currently the Club has 2 Life Members:

  • Prof Anthony Bradshaw
  • Mrs Enid Swain

4.     Committee

The Chatswood Club Committee “has control and management of the business and affairs of the Club” (cl 4.1.1).

The Committee consists of not more than nine (9) financial, ordinary members, including a President, Vice-President, Secretary and Treasurer, all of whom are elected at each Annual General Meeting.  The immediate past President shall be a member of the Committee for a period of twelve (12) months after retirement.

The Executive of the Club consists of the President, Vice-President, Secretary and Treasurer – their roles are contained in Section 5.

The Committee may appoint an Assistant Secretary and an Assistant Treasurer and may co-opt Club members to the Committee, providing the total membership does not exceed nine (9).

The President shall not hold office for more than three (3) consecutive years, but may stand for election of that office after a break of at least one year.

All Committee meetings are open to Club members, but they do not have the right to vote, nor may they address the Committee except at the invitation of the person presiding.  Committee meetings may include in-camera sections, to enable the Committee to discuss sensitive matters confidentially.

A member who is an office bearer in another croquet club is not eligible to be an office bearer or committee member of Chatswood Croquet Club.

The Committee will normally meet 6 times a year at 1pm on the first Tuesday of every ‘even’ month – i.e. February, April, June, August, October & December.  It may meet at other times also.

Oral, written or email notice of a meeting is to be given by the Secretary to all members at least seven (7) days prior to the time appointed for holding the meeting.

The quorum for meetings of the Committee is four (4) members.

The Committee has power to appoint Sub-Committees.  The Committee nominates one member of the Sub-Committee as its Chair and the President is an ex-officio member of all the Sub-Committees.

4.1       Annual General Meeting

The Annual General Meeting is held on the 4th Saturday of July at 10am.

The main business of the meeting is to:

  • receive the Annual Report of the Committee
  • receive the Financial Report
  • approve the budget for the next year
  • elect the Officers for the following year – President, Vice-President, Secretary, Treasurer, Committee members (5)
  • appoint the Patron, Auditor and Public Officer
  • consider any motions on notice

 

 5.     Executive

The Executive consists of the:

  • President
  • Vice-President
  • Secretary
  • Treasurer

The Executive has power to deal with any matter of urgency which may arise, such matters being reported to the next Committee meeting.

5.1       President

The duties of the President are summarised as follows:

  • be familiar with the Constitution, By-Laws/ Standing Resolutions and have a copy available for reference at all meetings;
  • chair Club meetings (Committee and General) using a prepared agenda;
  • ensure that Committee recommendations are brought to the membership for acceptance and ratification;
  • take the opportunity to meet all members, guests and visitors on a fellowship basis;
  • welcome visitors and open major events;
  • resolve any conflicts that may arise;
  • recognise good efforts by Club Members;
  • induct new members;
  • actively seek ideas and promote initiatives to improve the way the Club operates for the benefit of its members;
  • develop/maintain good relationships with the local community and Council.

5.2       Vice President

The duties of the Vice President are similar to the role of the President and can be a good training position for the next President.  Although the Vice President should deputise for the President when he/she is absent, it is also desirable that he/she can stand in for any of the other Committee members who may be absent.  By doing this the Vice President can obtain a good appreciation of each of the Committee duties.

Duties of the Vice-President are:

  • be familiar with the Constitution, By-Laws/ Standing Resolutions and have a copy available for reference at all meetings;
  • work closely with the President to become familiar with the role and responsibilities;
  • chair Meetings and deal with any Presidential issues in the absence of the President;
  • take the opportunity to meet all members, guests and visitors on a fellowship basis;
  • assist any Committee member who has a heavy work load.

5.3       Secretary

The duties of the Secretary include:

  • be familiar with the Constitution, By-Laws/ Standing Resolutions and have a copy available for reference at all meetings;
  • prepare (with the President) an agenda for each Committee meeting and General Meeting and distribute it at least 7 days prior;
  • record minutes of Committee meetings and General Meetings and circulate them within 7 days of the meeting;
  • ensure minutes are approved and signed by the President or Presiding Officer at the next meeting;
  • draft the Committee’s report for the Annual General Meeting;
  • ensure that notice of the upcoming election of Committee members is given and nomination forms are available one month prior to the closing date. Receive and assemble nominations for the elections at the AGM;
  • maintain a current list of office bearers
  • keep a current register of all Club members to show name, address, date of joining and class of membership;
  • present new applications for membership to the next Committee meeting after 14 days display ;
  • provide CNSW Membership Officer with information about new members and membership changes. Complete an annual membership review of members and inform the Treasurer to remit the annual affiliation fees to CNSW;
  • respond to all correspondence promptly. Correspondence should be presented to the Committee and files of all correspondence should be maintained;
  • maintain a register of all insurance policies.

Usually the Secretary is also the Public Officer, required to maintain a list of members and be the point of contact with the Office of Fair Trading.

An Assistant Secretary may be appointed to assist the Secretary and deputise if the Secretary is away.  The Assistant Secretary should therefore be familiar with all the duties of the Secretary and the Committee should agree which of the duties will be carried out by the Secretary and which by the Assistant.

5.4       Treasurer

The Treasurer’s duties include:

  • collect and receive all monies due to the Club;
  • make all payments electronically where possible. Two signatories should authorise all payments and there should be at least 3 signatories available; e.g. President, Secretary, Treasurer, Assistant Treasurer;
  • ensure that correct electronic monthly records are kept showing the financial affairs of the Club, including full details of all receipts and expenditure;
  • have custody of all records relating to the financial transactions of the Club;
  • submit a monthly report to Committee meetings;
  • prepare an annual budget for approval by the Committee and then for endorsement at the Annual General Meeting, giving consideration to the annual financial commitments and the Club’s existing financial position;
  • recommend the amount of annual subscription and the daily fees;
  • submit the Club’s records for audit annually and provide a full financial report including a statement of receipts and payments to the Annual General Meeting;
  • liaise with the Secretary to maintain a record of the financial status of members;
  • maintain a list of the Club’s assets.

An Assistant Treasurer may be appointed to assist the Treasurer and deputise if the Treasurer is absent.

6.     Other Positions

There are many other tasks within the operation of the Club.  The following list of positions and duties may be assigned to an individual or may be combined.

It is stressed that the holders of these positions do not need to actually perform the listed duties themselves – they can delegate or engage others.  But their responsibility is to oversee the undertaking of the respective duties and ensure such duties are carried out.

6.1       Club Captain

One or two Club Captains may be appointed for Association and Golf Croquet.

The Club Captain’s duties include:

  • having a good knowledge of the rules of the game and ensuring that Club members play to the rules;
  • organise play on Club days. There are many way of organising the draw for players and, although the Captain doesn’t have to personally set the draw, he/she should ensure that a fair method of making the draw is established.  In general, the draw should be organised to provide players with a variety of partners and a variety of opponents.
  • arrange coaching for new players and for those players seeking further skill development (in conjunction with the Club Coach);
  • organise Club competitions and tournaments;
  • organise visits to and from other clubs;
  • chair, or at least be a member of, the Handicap Committee and ensure that each player’s handicap accurately reflects their level of skill in the game;
  • nurture players to help them develop their skills and enjoyment of the game. Encourage players to enter external tournaments commensurate with their abilities;
  • encourage suitable players to become referees or coaches and organise the necessary tuition.

6.2       Club Coach

The duties of the Club Coach/Coaches  (AC and GC) include:

  • organising coaches and coaching sessions for all newcomers (preferably in groups)
  • organising coaches and coaching sessions for all members as required,

6.3       Club Handicapper

The Club Handicapper must have a good knowledge of the handicapping system and its limitations.  The duties of the Club Handicapper are:

  • train players in the handicapping system explaining how to complete the handicapping cards, trigger points, how to determine bisques/extra turns etc.
  • set the initial handicap of newcomers
  • sign off any handicap change on the player’s handicap card
  • monitor the handicaps of all players to ensure they are up to date
  • adjudicate in instances where a member’s handicap does not reflect their ability
  • provide the State Handicapper with changes in player’s handicaps at regular intervals

6.4       Tournament Officer

The position of Tournament Officer may be a responsibility of the Club Captain or may be delegated for specific events.

The Tournament Officer’s duties include:

  • overseeing the organisation of the tournament;
  • making all competitors aware of the rules and conditions the event is played under
  • code of conduct and sportsmanship
  • lawn etiquette in regards to double bank games

6.5       New Members Officer

The duties of the New Members Officer are:

  • be the first point of contact for prospective Club members;
  • provide the “Welcome-Pack” to new Club members:
    • Welcome letter from the President
    • Copy of the Constitution
    • Code of Conduct
    • General information
    • Club badge
    • Clubhouse key
  • oversee the new members as they become integrated into the Club

6.6       Publicity Officer

The duties of the Publicity Officer include:

  • editing, publishing and distributing Club emails to members and friends and other interested parties (e.g. other clubs);
  • arrange for media (Newspapers, Radio and Television) publicity of important Club events (e.g. tournaments, opening of new facilities etc);
  • arrange for publicity of the Club in attracting prospective members;
  • contribute articles to the CNSW Newsletter and the CNSW Web site related to significant Club events.

6.7       Welfare Officer

Most members of croquet clubs tend to be in the senior age group who often suffer from the ills related to ageing.  Some members may live alone without much family support and a caring club will try to offer its support.

The Welfare Officer will:

  • be attuned to the well-being of Club members and be known as the focal point for information;
  • arrange for contact with members who are unwell or in hospital;
  • arrange for cards to be sent with appropriate messages to sick or bereaved members;
  • advise the Committee if a member needs support e.g. transport, visits, social company

6.8       Grounds Officer

The duties of the Grounds Officer include:

  • gaining a basic knowledge of the maintenance requirements of a croquet lawn (e.g. how high to cut the grass, type of lawn, seasonal variation in growth, mowing frequency, weeds, pests and diseases etc);
  • liaise with the Council staff who mow the lawn and mark the boundary lines, particularly with regard to work in preparation for a Usually croquet lawns are mown twice a week in Summer and once a week in Winter;
  • organise the major annual maintenance such as aerating, scarifying, fertilising and top dressing or laser levelling;
  • supervise the work of the paid part-time gardener;
  • keep weeds to a minimum using a selective herbicide appropriate to the type of weed;
  • keep the lawns free of diseases and insect pests using appropriate fungicides and insecticides;
  • organise a Club member (or roster of members) to change hoop positions to minimise ‘rabbit runs’;
  • organise regular working bees to carry out routine maintenance work;
  • supervise the maintenance of the garden areas;
  • organise repairs when necessary on buildings and equipment belonging to the Club;
  • prepare a maintenance budget as part of the Club’s overall financial budget for each year;
  • maintain an inventory of the Club’s equipment – necessary for insurance purposes;
  • report to the Committee on maintenance activities and issues requiring

6.9       Cleaning Co-ordinator

The Cleaning Co-ordinator’s duties are:

  • maintain a list of the cleaning duties and frequency required;
  • supervise the Cleaner;
  • ask members to volunteer to go on the cleaning roster;
  • ensure that the necessary cleaning products and equipment are purchased.

6.10  Catering/Hospitality Officer

Catering etc. often requires a considerable amount of work.

The duties of the Catering Officer are:

  • organise Club members to provide food and assist in catering for all functions such as BBQs, all day competitions, working bees, social days;
  • ensure that the necessary consumables (e.g. tea, coffee, milk, sugar etc) are purchased when required and stored appropriately;
  • organise the cleaning of the food preparation facilities and disposal of rubbish;

6.11  Merchandising Officer

Chatswood Croquet Club has a uniform in the Club’s colours (cherry) and, although it is not mandatory, all Club members are encouraged to wear it on playing days and, particularly, if a player is representing the Club in a tournament or carnival.

The Merchandising Officer will:

  • maintain the inventory of items for sale and arrange the purchase of more stock when the inventory falls below the minimum level.
  • sell items to Club members or visitors from other clubs;
  • provide sales information to the Treasurer.

6.12  Auditor

The Auditor audits the Annual Accounts and submits a report to the Committee and the AGM.

6.13  Public Officer

The Public Officer is the official point of contact for an incorporated association with the Office of Fair Trading and one of the authorised signatories.

Usually this role is undertaken by the Secretary.

6.14  Health & Safety Officer

The Health & Safety Officer ensures that the Club has adequately addressed all risks to the health and safety of those who use the Club premises.

This role may include or be separate from that of the First Aid Officer who ensures that the Club is prepared to treat any player who suffers an injury or becomes ill whilst on Club premises.

6.15   Delegate to Croquet NSW

Each club may be represented on the Croquet NSW Council by a Delegate (or Proxy Delegate).  The Club Delegate is the main communication link between the Club and Croquet NSW.

The duties of the CNSW Delegate are:

  • attend CNSW Council Meetings (held 4 times a year) and vote on issues according to the direction of the Club Committee;
  • raise any changes proposed by CNSW with the Club Committee to obtain direction on whether to support or oppose the change;
  • communicate CNSW policy and changes to the Club Committee;
  • in lieu of this position not being filled, all correspondence to be emailed to the Secretary;

7.     Club Policies

  1. Visitors to the Club wishing to play croquet
  2. i) Visitors ( not being players from other clubs) may play, with a full-playing member, at any time outside of Club (draw) morning and afternoon events or other official Club or inter-club events.
  3. ii) Visiting players from other croquet clubs may play in these Club draw events. CCC will always encourage visitors to join the Club if they intend to be regular players at the Club..
  • iii) Visitors and Club players will be put in the draw with the exception of any players involved in pre-arranged Club tournaments.
  1. Visitors, being potential new members of the Club
  2. i) People new to croquet, visiting the Club, should be limited to one (1) free trial visit and then two (2) further visits at $7.00 per visit.
  3. ii) The next step for prospective members is a Joining Fee (currently $50) which entitles him/her to six (6) beginner lessons There would be no lawn fees for these lessons. If those visitors then join the Club, the Joining Fees are deducted from the Full Membership Fee.

 

  1. Club Draw Morning and Afternoon Events, AC and GC
  2. i) AC Club Draws will now take place on Monday, Tuesday, Wednesday and Saturday mornings, to commence at, but not before, 10.00 am and on Tuesday and Thursday afternoons, commencing at, but not before, 1.00 pm.
  3. ii) All players, other than covered by Policy No.4, shall place their name tag face-down on a table and a member of Committee (if available) will make a random draw of names to determine who plays whom.
  • iii) AC games will be 26-point Handicap, Advanced Play
  1. iv) GC Club Draws will take place on Monday and Saturday afternoons, commencing at 1.00 pm, with a similar draw procedure as for AC.
  2. Internal Club Tournament Matches
  3. i) Due to the increased frequency of Club Draw events, to expedite tournaments, it is now permitted to allow Tournament Matches to be played concurrently with Club Draw events, only provided there is enough space for optimal allocation of all Club Draw players (i.e. not more than ten Club Draw players or a total of 12 players) and the tournament players are prepared to play double-banked, if required by the number of players wishing to play Club Draw matches.
  4. ii) Playing AC and GC on the same lawn is not permitted.
  5. Invitation Days
  6. i) Chatswood Invitation Days are held on Fridays and are intended to create an opportunity for visitors from other clubs and Chatswood members of a similar playing standard, to play one or two games of croquet on the day.
  7. ii) Matches played on Invitation Days shall be 2.5 hour timed games of 26-point advanced level play.
  • iii) Separate Invitation Days for Silver, Gold and Platinum Plus are held at CCC.
  1. iv) Invitations shall be issued to all Chatswood members in the relevant category, as well as interested members from other clubs who meet the criteria.
  2. v) The second Friday of each month has been put aside for coaching and can be used by outside agencies e.g. NSW Croquet Association. One lawn is to be set aside for members.
  3. Designated Social Days

Designated Social Days shall be the last Saturday of every month.

It is a condition of entry for all Club tournaments, that the entrants will undertake (except for circumstances not apparent at the time of the draw, that necessitate their withdrawal from the tournament) to play all their scheduled matches in a timely manner.

This condition will apply for the full duration of the tournaments.

  1. Corporate & Social Hire

The Club hires out its lawns, Club mallets and clubhouse for corporate and social functions.  The cost is $20 per person with a minimum fee for Corporate Groups of $300.

When the Club hires out its facilities to third parties, there is a requirement under the Croquet NSW Insurance Policy to ensure that the hirer has their own liability insurance.  This should be confirmed by requesting that the third party supplies a Certificate of Currency for their liability insurance as proof of cover.  (this is in the CNSW guidelines – we need to check coverage by Club policy).

When an enquiry or request for booking is received, an email and notice is issued to all Club members to determine if there are sufficient volunteers to host the event.  This can be as little as opening and closing the clubhouse to full coaching and supervision for the event.   A quick turnaround of a maximum of 5 days is needed.  The booking will only be confirmed if sufficient Club members (minimum 2) are available to oversee the hire.

Hirers are required to clean up afterwards unless other arrangements are agreed.

 

8.     Calendar

 

Date Event
Monday

Draw 9.45am

Play 10.00am-12.30pm

AC (Association Croquet).

Predominantly Bronze. Handicap range 14 to 20.

 

Tuesday

Draw 9.45am

Play 10.00am-12.30pm

 

AC

Predominantly Gold & above. Handicap range 2 to 8

 

Wednesday

Draw 9.45am

Play 10.00am-12.30pm

 

AC

Open. Predominantly Silver. Handicap range 9 and above.

Rapidly improving Bronze players always welcome.

 

Saturday

Draw 9.45am

Play 10.00am-12.30pm

 

Afternoons from 1pm

AC

Open to all players. Handicap range 2 to 20. Handicap play.

 

Golf Croquet. Open to all players & visitors.

These afternoons are always great fun, and the croquet is good too.

 

Invitation Days

 

AC Players from other Sydney clubs are invited to join our players in a social day of competitive croquet.

 

1st Friday of month

 

AC Platinum+ handicap range.

Contact Mike Hughes – mike.hughes2@bigpond.com

 

3rd Friday of month AC Silver players 9-12 handicap range.

Contact Kaye Evans – kaye_e@yahoo.com.au

 

4th Friday of month AC Gold players. Handicap range 5 to 8.

Contact Barbara McDonald – barbara.mcdonald@optusnet.com.au

 

2nd Saturday of month

Am or pm?

Coaching (AC and GC)
1st Tuesday of even numbered months

1pm

Committee Meetings bi-monthly
4th Saturday of July

10am

Annual General Meeting
Last Friday in November

 

Presentation Lunch
6th May 2017

 

Mayor’s  Lunch
others?

 

9.     Club Tournaments

9.1       Tournament Descriptions

 

Event Description, Rules
Stan Hall Cup Advanced Handicap, 26 points

Play may be at any time suitable to the participants and includes Mon, Tues, Wed & Sat morning draw times.

R/R
Bronze Championship 18 point level play.  Handicaps 14-20. No bisques R/R
Novice Championship Singles play. 18 point game. Proceed to peg from 2 back. Mentor permitted for each novice. Handicap 20 only. Bisque play. Base 10. So each novice has 10 bisques to use to set up lawn effectively & play strategically, under guidance of mentor if need be. R/R
Golf Croquet Club Championship Open R/R R/R
Golf Croquet Club Championship, Restricted Handicap  Participants’ index to be below 150. Level play. R/R
Silver Championship 26 point advanced play. Handicaps 9-12 or above if members wish to participate. For example, a player on 14 or 16 may play in this group if wishes to take up the challenge. R/R
AC Club Championship 26 point advanced play. Open to all handicaps Level play (no bisques). R/R
Gold Championship 26 point level advanced play. Handicaps 5-8 or above 8 if players wish to participate. R/R
Willoughby 125 High/Low More advanced players are paired with less advanced. Alternate strokes. Must be a true high low e.g. 6/20, 9/16. Not 10/11, 8/9 etc. Difference in handicaps must be 8. Bisques are calculated by adding together the handicaps of each pair and dividing by 2. Use the difference between the two pairs.  Alternate strokes, but can start play off the best ball at the start of each turn. R/R
Rita McGinty Shield Open handicap singles knockout tournament

– 26 point game

– 2.5 hours

K/O
Jess Ross Memorial Trophy Handicap singles for bronze players only

– 18 point game- straight to the peg after hoop 2-back

– 2.5 hours

– handicaps from a base of 12 – all players get bisques

– AHS Cards used, handicaps can change during competition

R/R
Rose H Penny Trophy 26 Point Advanced Handicap, Doubles R/R

R/R – Round Robin; K/O – Knock Out

The Club also awards the Pauline Holley Trophy to the member deemed to be the most improved in that year.

9.2       Tournament Calendar (2017)

 

Event

 

Entries Play
Open Close Open Close
Stan Hall Cup Feb 01 Mar 01 Feb 15 Apr 30
Bronze Championship Mar 01 Apr 01 Mar 14 Apr 24
Silver Championship Mar 01 Apr 01 Mar 14 Jul 24
Gold Championship Mar 01 Apr 01 Mar 14 Jul 24
Golf Championship Feb 01 Mar 01 May 02 Jun 11
Golf Championship (Doubles)?
AC Club Championship May 15 Jun 15 May 02 Jun 30
Willoughby 125 High/Low May 15 Jun 15 Jun 06 Jul 17
Rita McGinty Shield Jun 01 Jul 01 Jul 11 Oct 10
Jess Ross Memorial Trophy Jun 01 Jul 01 Aug 15 Oct 03

 10.           Strategic Plan

Chatswood Croquet Club will develop a Strategic Plan that sets a path for the future of the Club.  That Plan will encompass the following factors and targets.

 

Factor Measurement or assessment
Finances

 

Well controlled with a slight surplus of receipts over expenditure. Positive balance sheet at all times. Adequate reserves to cover planned capital expenditure and unexpected contingencies.
Facilities Well maintained and continually being improved – includes lawns and surrounds, buildings and equipment.
Player numbers Gradually increasing through advertising and word-of-mouth recommendations.
Culture Welcoming, friendly, supportive.  Members enjoy coming to play and have a sense of ‘belonging’.
Member contribution Club members willing to help at events, fund raising and working bees.
Player ability & coaching Continually being mentored, developed and improved.  Main measure of success being the number of players entering tournaments and their success in such tournaments.
Committee Active, progressive, capable and cohesive, always working for the best interests of the Club.
Safety No person, whether member or visitor, has sustained a serious injury as a result of playing or visiting the Club.
External relations

 

Respected by other croquet clubs and recognised as being a positive influence in the community.

Excellent relations with Willoughby Council.

 11.           Duty of Care

Under the ‘Civil Liability Act 2002’, clubs are responsible for a ‘duty of care’ to members and visitors. Under this legislation a club can be considered negligent, and hence could be sued, if:

  • it didn’t take precautions to prevent harm due to a foreseeable risk;
  • in the circumstances, a reasonable person would have taken the necessary precautions;
  • the risk was not

Chatswood Croquet Club will prepare a Risk Management Policy to identify risks, prioritise them and assess the likely consequences.  Once the assessment has been made, actions should be taken to either minimise the risk or inform Club members on how to avoid the danger.

11.1  Member Protection Policy

Croquet NSW has adopted a Member Protection Policy, effective from July 2013.  The Policy applies to all individuals, paid or unpaid/voluntary, involved with administering and playing the game. The Policy can be downloaded from http://croquet-australia.com.au/aca-mpp-approved-by-asc-may-2014-copy.pdf and covers:

  • Code of Conduct
  • Organisational Responsibilities
  • Individual Responsibilities
  • Child Protection Policy
  • Anti-Discrimination and Harassment Policy
  • Pregnancy Policy
  • Gender Identity Policy
  • Cyber Bullying/Safety
  • Social Networking Websites Policy

11.2  Insurance

The NSW Croquet Association website notes that the Australian Croquet Association has insurance cover in place for affiliated clubs for the following risks:

  • Public and Products Liability – to protect against losses to pay compensation in respect of personal injury and/or property damage that occurs as a result of the Club’s business. Club business includes activities associated with the administration, promotion, organisation and provision of croquet. This includes the ownership or occupation of premises and fundraising events.
  • Professional Indemnity – to cover losses arising out of a claim for a breach of professional duty including negligent acts and advice in the conduct of the Club business.
  • Management Liability – to cover to the elected officers and incorporated sporting clubs for losses arising from claims against the officer/sporting club for wrongful acts that have been committed in the conduct of club business. The policy includes the following coverage sections: Directors & Officers Liability, Employment Practices Liability, Internet Liability, Statutory Liability & Fidelity
  • Corporate Travel
  • Personal Accident – to cover members who are injured whilst participating in official club matches and whilst travelling to or from official club activities. The policy generally provides cover in three key areas: Capital Benefits, Non-Medicare Medical Benefits, loss of Income.  Note that the level of cover under this program is not “comprehensive” and as such all participants are recommended to take out private health, life and income protection insurance according to their own individual needs and circumstances.

Appendix A – Constitution

         CHATSWOOD CROQUET CLUB INC.

CONSTITUTION

25 July 2008

 CONTENTS

  1. NAME
  2. OBJECTIVES
  3. MEMBERSHIP
  4. COMMITTEE
  5. GENERAL MEETINGS
  6. PUBLIC OFFICER
  7. PUBLIC SEAL
  8. CUSTODY AND INSPECTION OF BOOKS
  9. FUNDS
  10. MANAGEMENT
  11. INSURANCE
  12. WINDING UP OF CLUB
  13. ALTERATIONS OF OBJECTIVES AND RULES
  14. CROQUET EVENTS AND LAWS
  15. MATTERS NOT COVERED BY THESE RULES
  16. NAME

The name of the incorporated association is Chatswood Croquet Club Incorporated (‘the Club’).  It was incorporated on 1 August 1994, with Registered Number Y2008305 and ABN 78 080 468 982.

  1. OBJECTIVES

The objectives of the Club are:

  • to provide facilities and opportunities for members to play the game of croquet, or other similar mallet sports and
  • to promote and advance interest in the game of croquet in the local area.

RULES OF CHATSWOOD CROQUET CLUB INC.

  1. MEMBERSHIP

3.1 MEMBERSHIP QUALIFICATIONS

3.1.1    Membership of the Club is to be one of the following: Ordinary Member, Life Member, Junior Member, Social Member or Temporary Member.

(a)     An ordinary member is a full playing-member who is over the age of eighteen years and pays the full subscription, including affiliation fees with Croquet New South Wales Incorporated.

(b)     A life member is a full-playing member who is, in consideration of long and meritorious service to the Club, granted life membership.  No such grant is to be made except on the recommendation of the Committee made to and subsequently adopted by an Annual General meeting.  A life member is not required to pay an annual subscription.

(c)     A junior member is a member under the age of eighteen (18) years who is entitled to use the facilities only if a full-playing member is present.  A junior member pays half fees (joining fee and annual subscription).

(d)     A social member is a non-playing member or one whose play is restricted to games played on days designated as social days.  A social member pays an annual subscription determined by the Committee.

(e)     A temporary member is a person who is a member or affiliate of another croquet club or association from overseas, other States or NSW country clubs and who may be admitted to membership for a period not exceeding three months.  The Committee has power to admit such players as temporary members, and determine the subscription, if any, to be paid.

3.1.2    A person ceases to be a member of the Club if the person:

(a)     dies, or

(b)     resigns membership, or

(c)     is expelled from the Club, or

(d)     fails to pay the annual subscription attributable to the member’s class of membership by the due date.  In special circumstances, the Committee has the power to determine that the person may be re-admitted to membership upon payment to the Club of the amount of the annual subscription.

3.2 NOMINATION FOR MEMBERSHIP

3.2.1    A nomination of a person for membership of the Club:

(a)     is to be made by a member of the Club in writing on a form prescribed by the Committee, and signed by the nominee and a proposer and seconder who are members of the club and

(b)     is to be lodged with the Secretary, and accompanied by the entrance fee and annual subscription payable for the class of membership being sought

3.2.2    As soon as practicable after receiving a nomination for membership, and provided there are vacancies for new members, the Secretary shall post it on the Club’s notice board where it is to remain for a period of not less than 14 days, endorse it with the date it was so posted and refer the nomination to the Committee which is to determine whether to approve or to reject the nomination.  If the Committee’s determination is given before the expiration of the period of 14 days, it shall not come into effect until that period has elapsed and the committee may vary its determination within that period.

3.2.3    As soon as practicable after the Committee’s determination comes into effect, the Secretary must:

(a)     notify the nominee in writing of the Committee’s determination, and

(b)     if the Committee approved the nomination, enter the nominee’s name in the register of members and, on the name being so entered, the nominee becomes a member of the Club, or

(c)     if the Committee rejected the nomination, refund the sum received as provided by rule 3.2.1(b) to the nominee without deduction.

3.3 MEMBERSHIP ENTITLEMENTS

3.3.1    Ordinary members, life members and temporary members (full playing members) are entitled to use the Club’s facilities including the croquet courts and equipment at any time, except on specific occasions as determined by the Committee, when all or some courts are to be reserved for special events, inter-club matches, tournaments, coaching sessions, hire to corporate or social groups, or for lawn maintenance.

3.3.2    Social members are restricted to play on social days only

3.3.3    Ordinary members and life members are the only categories entitled to vote or hold office

3.3.4    A right, privilege or obligation which a person has by reason of being a member of the Club:

(a)   cannot be transferred or transmitted to another person,

(b)   terminates on cessation of the person’s membership, and

(c)   is acquired, terminated or modified if a person is transferred from one class of membership to another, consistent with the conditions applying in the class of membership to which the person is transferred.

3.3.5    A full-playing member may invite a visitor to the Club as their guest, and as such, the visitor may play accompanied by a full playing member.  A visitor pays lawn fees, as determined by the Committee.

3.4 REGISTER OF MEMBERS

The Secretary must establish and maintain a register of members of the Club showing the name, address, date of joining and class of membership

3.5 FEES, SUBSCRIPTIONS

3.5.1 The Committee shall determine the joining fee, the annual subscription including affiliation fee and the attendance fee, to be paid by members of the Club, at least six (6) weeks prior to the end of each financial year, 30th June.  These fees may not subsequently be varied except by resolution of a general meeting.

3.5.2  A member of the Club shall, on or prior to admission to membership, pay to the Club an entrance fee as determined by the Committee.

3.5.3  A member of the Club must pay to the Club an annual subscription, including affiliation fee, payable by the first day of each financial year, 1st July, as determined by the Committee, except in the case of a member joining after the start of the financial year, when the Committee may allow some reduction for that financial year.

3.5.4  All members of the Club shall pay a lawn fee, as determined by the Committee, for each day that they use the Club’s lawns for practice, playing croquet games or other mallet sports.

3.5.5  A visitor shall pay a lawn fee, as determined by the Committee.

3.5.6  Acceptance of a member’s resignation shall not entitle a member to any refund of fees or subscriptions payable under these rules,

3.6 OBLIGATIONS OF MEMBERS

All members must comply with the rules of the Club and do all things conducive to the successful functioning of the Club and achievement of its objectives.

3.7 MEMBER’S LIABILITIES

The liability of a member of the Club to contribute towards the payment of the debts and liabilities of the Club or the costs, charges and expenses of the winding up of the Club is limited to the amount, if any, unpaid by the member in respect of membership of the Club as required by rule 3.5.

 3.8 DISCIPLINING MEMBERS

3.8.1    A complaint may be made to the Committee by any person that a member of the Club:

(a)     has persistently refused or neglected to comply with a provision or provisions of these rules, or

(b)     has persistently and wilfully acted in a manner prejudicial to the interests of the Club.

3.8.2    On receiving such a complaint, the Committee:

(a)     must cause notice of the complaint to be served on the member concerned, and

(b)     must give the member at least 14 days from the time the notice is served within which to make submissions to the Committee in connection with the complaint, and

(c).    must take into consideration any submissions made by the member in connection with the complaint.

3.8.3  The Committee may, by resolution, expel the member from the Club, suspend the member from membership of the Club or caution the offending member if, after considering the complaint and any submissions made in connection with the complaint, it is satisfied that the facts alleged in the complaint have been proved.

3.8.4  If the Committee expels or suspends a member, the Secretary must, within 7 days after the action is taken, cause written notice to be given to the member of the action taken, of the reasons given by the Committee for having taken that action and of the member’s right of appeal as described in the Model Rules.

3.8.5    The expulsion or suspension does not take effect:

(a)     until the expiration of the period within which the member is entitled to appeal against the resolution concerned, or

(b)     if within that period the member exercises the right of appeal, unless and until the Club confirms the resolution as described in the Model Rules, whichever is the later.

 COMMITTEE

4.1 POWERS OF THE COMMITTEE

4.1.1    The Committee has control and management of the business and affairs of the Club.

4.1.2    The Committee has power to make, rescind or amend regulations of play.

4.1.3    The Committee has power to declare by resolution that membership of the Club during the whole or any portion of its term of office shall not exceed a number fixed by it.

4.1.4    The Committee has power to admit players from overseas, other  States and NSW country clubs to membership of the Club for a period not exceeding three (3) months and to determine the subscription, if any, to be paid.

4.1.5    The Committee has power to appoint and instruct two delegates and two proxy delegates to Croquet New South Wales (CNSW) NSW Council meetings.

4.2 MEMBERSHIP OF THE COMMITTEE

4.2.1    The Committee consists of not more than nine (9) members, including a President, Vice-President, Secretary and Treasurer, all of whom are elected at each Annual General Meeting.

4.2.2    Only financial ordinary members and life members are eligible to be office-bearers or members of the Committee.

4.2.3    Each member of the Committee normally holds office until the conclusion of the annual general meeting following the date of the member’s election, and, except as provided in clause 4.2.4, is eligible for re-election.

4.2.4    The President shall not hold office for more than three (3) consecutive years, but may stand for re-election of that office after a break of at least one year.

4.2.5    The Immediate past President shall be a member of the Committee for a period of twelve (12) months after retirement.

4.2.6    A member who is an office-bearer in another croquet club is not eligible to be an office-bearer or a Committee member in the Club. In this clause “another croquet club” does not include an association with which the Club is affiliated

4.2.7    In the event of a casual vacancy occurring in the membership of the Committee, the Committee may appoint a member of the Club to fill the vacancy and the member so appointed is to hold office, subject to these rules, until the conclusion of the annual general meeting next following the date of the appointment.

4.2.8    The Committee may appoint an Assistant Secretary and an Assistant Treasurer from its membership and may co-opt Club members to the Committee, providing the total Committee membership does not exceed the maximum in Clause 4.2.1.

4.2.9    The Committee may delegate any of the duties of the Secretary or Treasurer to the Assistant Secretary or Assistant Treasurer as appropriate.

4.3 EXECUTIVE OFFICERS

4.3.1    The Executive shall consist of the President, the Vice-President, the Secretary and the Treasurer.  The Executive has power to deal with any matter of urgency which may arise, such matters being reported to the next Committee meeting.

4.3.2    The Treasurer:

(a)     collects and receives all monies due to the Club,

(b)     makes all payments as authorised by the Committee,

(c)     ensures that correct books and accounts are kept showing the financial affairs of the Club, including full details of all receipts and expenditure connected with the activities of the Club, and

(d)     has custody of all records, books and documents relating to the financial transactions of the Club.

4.3.3    The Treasurer must submit the Club’s books for audit and provide a full financial report including a statement of receipts and payments to the Annual General Meeting.

4.3.4    The Secretary:

(a)     maintains all correspondence in connection with the Club,

(b)     convenes meetings as requested by the President or the Committee,

(c)     tables at each committee meeting copies of all correspondence sent and received, and

(d)     is responsible for the minutes of such meetings.

4.3.5    The Secretary must include in the minutes of Committee meetings:

(a)     all appointments of office-bearers and Committee members;

(b)     the names of members of the Committee present at a committee meeting; and

(c)     all proceedings of Committee meetings.

4.3.6    The Secretary must ensure that minutes of each meeting are:

(a)     signed by the chairman of the meeting;

(b)     kept up to date; and

(c)     housed at the Club premises.

4.3.7    The Secretary, as soon as practicable after being appointed as secretary, must lodge notice with the Club of his or her address..

4.3.8    The Secretary must establish and maintain a register of members of the Club showing the name, address, date of joining and class of membership.

4.3.9    The Secretary prepares the Committee’s report to be presented at the Annual General Meeting.

4.4 ELECTION OF COMMITTEE MEMBERS

4.4.1    Nominations of candidates for election as office-bearers or as ordinary members of the committee must be made in writing, signed by a proposer and a seconder who are ordinary or life members of the Club and signed by the nominee consenting to such nomination.

4.4.2    All nominations must be lodged with the Secretary at least seven (7) days prior to the date of the Annual General Meeting and posted on the Club’s noticeboard.

4.5 MEETINGS AND QUORUM

4.5.1    The Committee holds regular meetings, usually one meeting in each month at such dates and times as the Committee may determine.

4.5.2    All Committee meetings are open to Club members, but members who attend such meetings do not have the right to vote, nor may they address the Committee except at the invitation of the person presiding at the meeting.  Such invitation may be given subject to conditions limiting the period of time of the address, or may be revoked.

4.5.3    Meetings may be called and held using any method consented to by all committee members.  The consent may be a standing one.

4.5.4    Oral, written or email notice of a meeting of the Committee is to be given by the Secretary to each member of the Committee at least seven (7) days prior to the time appointed for holding the meeting.

4.5.5    The quorum for meetings of the Committee is four (4) members.

4.5.6    If any member of the Committee is absent from three (3) consecutive regular meetings without the consent of the Committee, such person shall cease to be a member of the Committee.

4.5.7    Special meetings of the Committee may be called at any time it is deemed necessary by the President, or by four (4) Members of the Committee.  Not less than seven (7) days notice is to be given prior to such meeting.

4.5.8    Notice of a meeting given under clause 4.5.4 is to specify the general nature of the business to be transacted at the meeting and no business other than that business is to be transacted at the meeting, except business which the Committee members present at the meeting unanimously agree to treat as urgent business.

4.6 SUB-COMMITTEES

4.6.1    The Committee has power to appoint such Sub-Committees as it deems advisable.

4.6.2    The President  is ex-officio a member of all the Sub-Committees.

4.6.3    The Committee nominates one member of the sub-committee as its Chair.

4.6.4    A sub-committee may meet and adjourn, as it thinks proper.

4.6.5    All delegations under this rule lapse at the commencement of the first meeting of the Committee held after the annual general meeting, but the Committee at its first or a subsequent meeting may resolve to re-instate all or such of them as it specifies.

 5. GENERAL MEETINGS

5.1 ANNUAL GENERAL MEETING

5.1.1    The annual general meeting of members shall be held each year within three (3) months of the end of the financial year, on a date to be determined by the Committee.

5.1.2    In addition to any other business which may be transacted at an annual general meeting, the business of an annual general meeting must include the following:

(a)     minutes of the last preceding annual general meeting and of any special general meeting held since that meeting for confirmation.

(b)     the Committee reports (including a President’s report and a Secretary’s report) on the activities of the Club during the last preceding financial year.

(c)     Nomination of office-bearers of the Club and ordinary members of the Committee for election at the meeting

(d)     the financial statement which is required to be submitted to members under section 26(6) of the Act for consideration by the meeting

(e)     appointment of  the Public Officer

5.1.3    An Auditor and a Patron or Patrons of the Club, may be appointed on the recommendation of the Committee made to, and subsequently adopted by, the annual general meeting.

5.1.4    An annual general meeting must be specified as such in the notice convening it.

5.1.5    All notices of motion must be in writing, signed by the mover and seconder, and lodged with the Secretary not less than twenty-eight (28) days prior to the date of the meeting.

5.1.6    Notices of an annual general meeting must be circulated to all members and a copy posted on the Club’s noticeboard not less than fourteen (14) days prior to such meeting.  The notice must include the date, time and place of the meeting and copies of all notices of motion to be discussed and resolved at the annual general meeting.

5.2 SPECIAL GENERAL MEETING

5.2.1    A special general meeting of members of the Club may be convened by the Committee at any time.

5.2.2    A special general meeting must be convened within twenty-eight (28) days from the receipt of a requisition in writing, signed by not less than eight (8) members of the Club, specifying the object of the meeting.

5.2.3    A requisition of members for a special general meeting must:

(a)     state the purpose or purposes of the meeting, and

(b)     be signed by the members making the requisition, and

(c)     be lodged with the Secretary, and

(d)     may consist of several documents in a similar form, each signed by one or more of the members making the requisition

5.2.4    No other business is to be brought forward or discussed other than that for which the special general meeting was called.

5.2.5    A notice convening a special general meeting must be posted on the Club’s noticeboard  and circulated to all members not less than twenty-one (21) days before the meeting specifying the matters to be dealt with.. Exhibits relevant to the matters to be resolved will be available for inspection in the clubhouse.

5.3 SPECIAL RESOLUTION

5.3.1    A special general meeting must be convened to deal with any alteration or addition to any part of this constitution, which can only be done by special resolution.

5.3.2    Notices for special general meetings convened pursuant to clause 5.3.1 must specify the special resolutions to be considered.

5.3.3    A special resolution is passed by a three quarters majority of members present, voting in person and eligible under the constitution to do so.

5.4 PROCEDURE

5.4.1    All resolutions, except special resolutions, are to be decided by a simple majority of members present and eligible to vote.

5.4.2    In the case of an equality of votes on a question at a general meeting, the chairperson of the meeting is entitled to exercise a second or casting vote.

5.4.3    At all general meetings, fifteen (15) members, eligible to vote and personally present, or one quarter of the number of members so entitled to vote, whichever is the lesser, constitute a quorum. 

5.4.4    The President or, in the president’s absence, the vice-president, presides as chairman at each general meeting of the Club.

5.4.5    If the president and vice-president are absent or unwilling to act, the members present shall elect one of their number to preside as chairman at the meeting.

  1.   PUBLIC OFFICER

6.1       The Public Officer must be a member of the Club eligible under clause 3.3.3 to hold office, resident in NSW and appointed by the Committee.

6.2       The Public Officer must:

(a)     notify the Office of Fair Trading of appointment or of a change of address within fourteen (14) days;(b)     notify the Office of Fair Trading of alterations to the constitution of the Club within one (1) month;(c)     make application for any change of name of the Club; (d)     lodge documents in respect of the annual general meeting and such documents as are required by the Office of Fair Trading;

(e)     be responsible for the setting up and maintenance of the register of members.

 7.    PUBLIC SEAL

7.1       The common seal of the Club must be kept in the custody of the Public Officer.

7.2       The common seal must not be affixed to any instrument except by the authority of the Committee and the affixing of the common seal must be attested by the signatures of two (2) members of the Committee or of 1 member of the Committee and of the Public Officer or Secretary.

  1.    CUSTODY AND INSPECTION OF BOOKS

8.1       Except as otherwise provided by these rules, the Public Officer must keep in his or her custody or under his or her control all records, books and other documents relating to the Club.

8.2       The records, books and other documents of the Club shall be open to inspection in the Clubhouse, free of charge, on written request by a member of the Club at any reasonable hour.

 9.   FUNDS

9.1 SOURCE

9.1.1    The funds of the Club are to be derived from joining fees, annual subscriptions of members, lawn fees, donations, grants and such other sources as the Committee determines.

9.1.2    All money received by the Club must be deposited as soon as practicable and without deduction to the credit of the Club’s bank account.

9.1.3    The Club must, as soon as practicable after receiving the money, issue an appropriate receipt.

9.2 MANAGEMENT

9.2.1    Subject to any resolution passed by the Club in a General Meeting, the funds of the Club are to be used in pursuance of the objectives of the Club in such manner as the Committee determines.

9.2.2    All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments must be signed by any two (2) of the nominated signatories authorised to do so by the Committee.

  1.   INSURANCE

The Committee must effect and maintain insurance as is required under the Associations Incorporation Act together with any other insurance which may be required by law or deemed necessary.

 11.   WINDING UP OF CLUB

In the event of the winding up of the Club, which is classified as “exempt from tax” by the Australian Tax Office, any surplus property of the Club shall be distributed to another fund exempt from Income Tax.

  1. ALTERATIONS OF OBJECTIVES AND RULES

The statement of objectives and these rules may be altered, rescinded or added to only by a special resolution of the Club.

  1. DRESS

The Club’s colour is cherry red.

 14.   CROQUET EVENTS AND LAWS

14.1     All Club events are played under such regulations and at such times as the Committee may determine.

14.2     The Club accepts the Croquet NSW Inc. regulations determining the eligibility of its players in any Croquet NSW Incorporated event.

14.3     Subject to these rules and to the Association Incorporation Act and Regulations, members of this Club are bound by the laws of the game of croquet as adopted from time to time by Croquet NSW Inc.

 

  1. MATTERS NOT COVERED BY THESE RULES

Any matters not covered in these rules but covered in the Model Rules provided by the Office of Fair Trading are deemed to be included in these rules, as provided by subsection 3 of section 19 of the Associations Incorporations Act, 1984.

Appendix B – Code of Conduct

 

CHATSWOOD CROQUET CLUB Inc.

CODE OF CONDUCT

  1. Be honest respectful and considerate when dealing with other members.
  2. Whether in social or tournament play be aware or the need for courteous and expeditious play. When sharing a lawn in double-banked play:
    • Do not walk across the line of another player’s shot.
    • Do not send balls into close proximity of other players.
    • When deciding who should play first it is customary to give way to the player in a break, but ACA laws also provide that the player who can clear the area more quickly should go first.
  3. Do not practice on a lawn that is being used for competition play. On other occasions lawns should be shared, except if already double-banked. The regular game must always receive right of way.
  4. Wear the approved uniform on Club playing days.
  1. Observe acceptable grooming and dress on Club premises.
  1. Uphold the good name and reputation of the Club and the spirit of croquet.
  1. Support any member of the Club and the work they do on its behalf.
  1. Verbal or other abuse of fellow members is not acceptable.
  1. Any form of harassment towards other players, or threat thereof, including the use of threatening or abusive language is prohibited.
  1. As much as possible ignore any isolated incidents of unsporting behaviour encountered.
  1. Complaints about the behaviour of other members are to be brought directly to a member of the Executive and will only be handled at Executive level initially

The Executive has the right to warn any member who does not meet this standard of conduct. Subject to the relevant provisions of the Constitution being met the Committee may take further action (including exclusion or expulsion from the Club) against any member who fails to meet the standard of conduct deemed appropriate.

 A copy of this Code of Conduct shall be provided to every Club member.

Appendix C – Contact List (2016-17)

 

Role Name Mobile Email Other roles
President Gerard Barry

0412 521 891

gerardbarry@ozemail.com.au

ond.com Liaise with Council, gardener, cleaner
Vice President Gerard Barry 0412 521 891 gerardbarry@ozemail.com.au
Secretary Larelle Stevenson 0417 599 698 larelles@yahoo.com catering; corporate bookings
Treasurer Pat Nosworthy 0411 019 141 noswopa@gmail.com Shopping; beginner coaching
Assistant Treasurer Kirt Fanning 0404 022 084 kirt.fanning@bigpond.com Tournament organiser
Committee member Jan Miley 0409 122 296 jemiley@yahoo.com.au New members; Bronze Pennants & Friendlies organiser
Committee member Catherine Hammond 0417 442 944 cathhammond@outlook.com Golf croquet contact
Committee member Rhonda Omodei 0404 035 090 rhomod@yahoo.com Shirts
Committee member Ted Woodley 0419 663 359 ted@woodley.net.au Working bee
Public Officer

 

Alan Crapp 0402 113 555 acrapp11@gmail.com Liaison with NSW Fair Trading
CNSW Delegate Alison Sharpe 0423 105 913 afsharpe@iprimus.com.au lawns & council
Club Patron Jon Gidney jgidney@bigpond.net.au
Chatswood Bowling Club Rob Wilson President chatswoodbowls@bigpond.com
Willoughby Council

Property

Maintenance

David Dibiase 9777 7731 david.dibiase@willoughby.nsw.gov.au
Willoughby Council- lawns David Puckeridge Alison Sharpe as direct contact.

Surrounds to be mown by Club

CBC greenkeeper Glen & Matt Rob as direct contact? Alison Sharpe as direct contact
Neighbour for rubbish bins, gate John Bartlett Ph 9419 7678 3/699 Pacific H’way Chatswood Has key
Gardener Roger 0419 244 458 $40 p/hr incl. cleaning Rhonda as direct contact
Name tags

 

Sydney Awards & Trophies www.sydneyawards.com.au Rear 4 Moore St West Lindfield
Gold sign writing Ross Prior

DECEASED

Ph 9417 2834 SEEKING REPLACEMENT

28/11/16

Club website

developer

Patrick Lesslie 0409908035 patrick@lesslie.com.au NEW
CCC Account CBA BSB 062 140 Acc. no. 0090 6647

 

 

Appendix D – Information Sheet

 

CHATSWOOD  CROQUET CLUB Inc

Information Sheet (January 2017)

 

Club Address: 699A Pacific Highway, Chatswood, 2067

(between Ellis Street and Gordon Avenue)

Access: Limited parking is available in lane off Pacific Highway otherwise, when driving south, turn left off Pacific Highway into Gordon Ave then left into Hammond Lane. Proceed past Bowling Club carparks to northern end for allocated club spaces.

Clubhouse: Phone: 0492 807 442

Find us at:  www.chatswoodcroquet.org.au

President:  Gerard Barry                     presidentchatswoodcroquet@gmail.com 

Secretary:  Steve Marton            secretarychatswoodcroquet@gmail.com

The Club

The Club leases three full sized croquet lawns and a well-equipped clubhouse from Willoughby Council.  Both Association and Golf croquet are played however the most popular form is Association Croquet. This involves interesting tactics and proficiency in executing strokes while Golf Croquet is a more social game. The Club has a handicapping system to grade players for both Association and Golf Croquet.  In this way, players of all standards can enjoy Club games and competitively enter tournaments both at home and away.

Playing Croquet

Association Croquet is played on the mornings of Monday, Tuesday, Wednesday and Saturday from 10.00am to 12.30pm and on the afternoons of Tuesday and Thursday from 1.00pm to 3.30 pm.

Golf Croquet is played on Monday and Saturday afternoons from 1.00pm.

Outside these times, members are encouraged to arrange their own games.

Tournament Play

The Club runs an extensive Tournament program over the year.  Members compete both in their own grade on a handicap basis with other Club members.

There are opportunities to represent the Club at both internal and external interclub events and invitational days.

President’s Day involves club games of both Association Croquet and Golf Croquet with a casual lunch.

Fees and Subscriptions

The joining fee is $60. This covers a course of instruction (if required) and a Club badge. An extra $20 deposit is required for a key to all facilities. This deposit will be refunded in full when the key is returned to the Secretary.

The annual subscription (payable by 1st July each year) is currently $230 including $46 CNSW Affiliation fee).

Subscription for less than a year is the relevant affiliation fee plus pro-rata for the remainder on a monthly basis.  The subscription covers the cost of affiliation to Croquet NSW which provides sports injury and public liability insurance.

Members pay $4 lawn fee each day they play up to a maximum of $12 per week. All visitors from other clubs pay $7 for each day of visit.

Members and visitors playing inter-club, ACA or CNSW competition are not required to pay lawn fees.

Coaching Classes

The Club offers coaching for beginners. Advanced coaching classes are arranged from time to time to improve the skills of existing members.

Joining

Membership applications must be nominated and seconded by Club members and approved by the Committee.

As a member

Members will require their own mallets but may use the Club mallets for up to six months after joining.     A good quality mallet can be purchased for $300-500.

The Club provides all other croquet equipment needed.

Dress

Flat-soled shoes must be worn on the lawns. There are no specific dress requirements for ordinary Club games. When playing in competitions, players wear mostly white/cream and/or cherry red (the Club colour).

Information About Croquet Techniques and Tactics

Club library facilities are available free. Books and/or videos may be borrowed for a week at a time.

Appendix E – Various Forms/Documents

 

 

Club Letterhead

 

Chatswood Croquet Club

 

699A Pacific Highway

Chatswood  NSW  2067

 

Invoice

 

Chatswood Croquet Club

 

699A Pacific Highway

Chatswood  NSW  2067

 

ABN:78080468982

 

 

 

 

 

To:

Invoice #:

 

Invoice date:

 

Due date:

 

 

Membership Application

CHATSWOOD CROQUET CLUB Inc.

 

699A Pacific Highway, CHATSWOOD, NSW 2067

Registered Number Y2008305            ABN 78 080 468 982             Tel. No. 0492 807 442

 

 

CHATSWOOD CROQUET CLUB Inc.

NOMINATION FORM FOR MANAGEMENT COMMITTEE

NOMINEE       (please print)
POSITION Please circle position nominated for:

President    Vice-President    Secretary    Treasurer       Committee member

PROPOSER     (please print)
Signature
SECONDER     (please print)
Signature

 

I agree to being nominated as a candidate for the Management Committee, and agree to honour my responsibilities as set out in the Constitution.

 

 

Signed……………………………….. Date……………………….

Note: Nominee, Proposer and Seconder must be financial Ordinary members or Life members of Chatswood Croquet Club at the time of submitting the nomination.

 

CHATSWOOD CROQUET CLUB Inc.

 

2016/17 ANNUAL MEMBERSHIP SUBSCRIPTIONS

The Annual membership subscriptions for the year 1 July xxxx to 30June xxxx are due and payable by 1st July xxxx.

In accordance with our constitution, the Club Committee has determined that the subscription for full membership will be $220.00.

For those affiliated at other clubs, the fee is $174 and for social members $30.00.

It would greatly assist the Treasurer if you can pay by direct debit – details below:

Chatswood Croquet Club Inc.

BSB: 062 140

A/C 0090 6647

For those of you unable to do this, please tear off the bottom of this form and place with cheque/money order/cash in the box provided on the counter at the Club.

Lona Barrett

Secretary

FULL NAME……………………………………………………………………………………………………….

PHONE NUMBER……………………………………………………………………………………………….

SUM ENCLOSED $…………………………………………………………………………………………………………………..

NAME/S of your affiliated club/s

…………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………….

 

Chatswood Croquet Club

699A Pacific Highway, Chatswood

Committee meeting to be held Tuesday 23.08.16 at 1.00pm

 Agenda

Present:

Apologies:

Confirmation of minutes of previous meeting held 21st June 2016:

Business arising:

Correspondence in:

Correspondence out:

Business arising from correspondence:

Financial report:

General reports:

General business:

  • Setting up Club website
  • Establishing Club email accounts e.g. president@chatswoodcroquet.com
  • Code of conduct
  • Time of play
  • Roles & responsibilities of committee members
  • Contact list as a starter + updates
  • 2015 Club champions
  • Club honour board… add missing names at end 2016
  • Membership updates; joining dates; distribution
  • Gardening schedule
  • Club advertising
  • Review of daily lawn fees

 

 

2016 Tournament Results

Stan Hall Cup Ted Salter
Bronze Championship

Healey Trophy

Kirt Fanning
Golf Championship Pat Nosworthy
Silver Championship Michael Mills
AC Club Championship Mike Hughes
Gold Championship David Surridge  
Willoughby 125 High/Low Pam Saul

Michael Mills

Rita McGinty Shield Gerard Barry
Jess Ross Memorial Trophy Kirt Fanning
Northside Plaque CHATSWOOD
The Pauline Holley Trophy

Most improved

Ted Woodley

 

CHATSWOOD CROQUET CLUB

AC Club Championship 2015

 

26 point advanced play. Open to all handicaps, Level play.

ENTRIES CLOSE: April 25th

PLAY STARTS: May 4th

PLAY ENDS: June 27th

 

Name Handicap

 

Club Working Bee

Sunday 9th October

10.00-3.00pm

Some gardening tools are available but please bring along any others that could be used.

Morning tea provided for your hard work but please bring your own lunch.

Co-ordinator for the day is…..

 

Job suggestions Yes, I can help. Count me in.

 

Prune Pandora Vine along railway path.
Weed lawns adjacent to white boundary lines.

Club Logos

 Our Club badge uses the motifs of the Willoughby Council displaying a Waratah, a Flannel Flower and Christmas Bells. The permission to use this motif was granted in 1982. Our Club Colour is Cherry Red.

Club Brochure (2 pages back-to-back and folded)

 

CHATSWOOD CROQUET CLUB INC.

 

Certificate of Achievement

This is to certify that

…………………………………………………………………………………………………………………

has completed a course

in

Golf Croquet

…………………………………………………………….

President                                                       Secretary

………………………………………………….

Date

   

699A Pacific Highway CHATSWOOD  NSW  2067

Telephone:  0492 807 442

Check List for Special Social Days

In Advance, nominate someone to…

  • Buy food
  • Buy drinks – beer, wine, soft drinks, orange juice
  • Put out hoops/balls on lawns
  • Put out corner flags/pegs
  • Raise Flags
  • Put cushions on outside seats
  • Take water/glasses out to courts
  • Put out cups, spoons, sugar on bench and milk in jugs (fridge)
  • Buy and wrap lucky door prize and put tickets under plates
  • Day before, set up tables and chairs, table cloths, napkins etc.
  • Provide golf croquet pegs
  • Do draw for Association and Golf Croquet games

Also, nominate someone for afterwards to…

  • Clear Tables
  • Put chairs and tables back to normal
  • Return jugs, glasses, cushions, balls, comer flags, pegs, flags to club
  • Wash up and put away crockery and utensils
  • Empty rubbish bins including those in toilets
  • Sweep club house floor.


 

 

 

This is how it is set up behind the scenes for reference.

Also note that the account presidentchatswoodcroquet@gmail.com was set up using my own email addresspatricklesslie@gmail.com as the backup account.  Feel free to leave it that way or to change it to any other permanent email address.  The backup address is used when the password has been changed and forgotten, for instance.

The other two Gmail accounts have been set up to use president@chatswoodcroquet.org.au as the backup account.

All three Gmail accounts have been setup with my mobile phone number as verification. Feel free to leave it that way, change it to another mobile phone number, or possibly remove it altogether.

Best regards

Patrick

We have created a page for our club on Facebook.

https://www.facebook.com/chatswoodcroquet/

Appendix F – Club History 

Miscellaneous Stuff

One of our leading members was Professor Stan Hall, who was our President in 1983 and 1984 and also President of Croquet NSW. He carried out original research on croquet situations like ‘the crush’. Stan was a kind man and an excellent coach. He died in January 2003 in the middle of our own Stan Hall Competition.